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EXECUTIVE COMMITTEE MEETING April 20, 2002 Marksville, Louisiana Reported by Maureen Downey, L.A.S. Secretary
Joe Saunders - L.A.S. President
Motion to approval the minutes of the February 1, 2002 Executive Committee meeting was made by David Jeane, seconded by John Polk and passed unanimously by the Committee.
Treasurer's Report: Treasurer David Jeane gave the Treasurer's report. President Saunders requested Treasurer Jeane to obtain a debit card in the name of the L.A.S. The card will make the operation of the L.A.S. web site more efficient. David reported that he had not yet received a financial report from the 2002 Annual Meeting at Leesville. Because of a lack of information available to host organizations regarding the financial reporting process, David will write a letter to Leesville outlining the process. Joe Saunders will speak with the Monroe Chapter. An official L.A.S. Annual Meeting Packet, which has since been misplaced, was compiled previously by Betty Pendley. John Polk volunteered to contact Betty to ascertain if she still has a copy. After consulting with Treasurer Jeane in regard to meeting expenses and referring to Betty's packet (if available), the Executive Committee will begin the process of compiling an updated official packet for the Annual Meeting. David also reported that some publications were "missing" from the book table after the Annual Meeting. Information on better arrangements for book sales will be included in the Annual Meeting Packet. President Saunders thanked Treasurer Jeane for his report. Membership Report: Membership Chair David Jeane reported that there had been only sixty-eight L.A.S. membership renewals so far this year. David remarked that dropping membership is still an important issue that needs to be addressed. He also reported that work on updating and correcting the membership list was going along well. Chip McGimsey, who is helping with the work on the membership list, remarked that there were still problems with nineteen members' information. Members may contact David or Chip regarding the list. John Polk made a motion, seconded by Maureen Downey, to accept the Membership Report. The motion passed and President Saunders thanked David Jeane for his report. Bulletin Report: Bulletin Editor T.R. Kidder was unable to attend the meeting but he had previously sent his report to President Saunders. He reported, "...We are completing the last of the editing of the next volume (Bulletin No. 25, 1998), which will go to Cherie by the end of the month. I have Bob's report (Robert Connolly - Report on 1982 Goad Excavations at Poverty Point - Bulletin No. 26,1999) that I will send to Cherie soon. Ian Brown has agreed to split the Petit Anse report into three volumes and says he will try to get me something by this summer. He has not yet approached...funding sources." John Polk motioned that the Bulletin Report be accepted. Nancy Affeltranger seconded the motion that was then passed unanimously by the Committee.
L.A.S. Web Site: President Saunders introduced Junior Doughty who will update and maintain the web site. Junior made several recommendations, among which were his recommendations that one company be used as both host and registrar; that the web site have a new, simpler address; that two (only) persons have access to the password and user name; and that the new L.A.S. debit card be used to make the accounting for the site more efficient. Suggestions for items to be placed on the new web site were made. These included present work being conducted around the state, Webb's special publication of points, and Phillip's ceramics typing. Joe asked that all members think about what should go on the web site. A motion was made by Maureen Downey to create a new L.A.S. web site with the address www.laarchaeology.org and to appoint Junior Doughty as web master with David Jeane as the second person to oversee the site. The motion was seconded by Chip McGimsey and passed unanimously. The committee decided to leave the format to Junior's judgment. Junior said that preferably submissions should be sent to him on a CD or floppy disk. He will post the rules for submissions on the web site. L.A.S Logo: Discussion was initiated regarding the new L.A.S. logo. Some members feel changes need to be made. A motion was made by Joe Saunders to retain the new logo until the 2003 Annual Meeting and to discuss the logo at that meeting. The motion was seconded by Chip McGimsey and passed by consensus. Ford Award: Requirements for the Ford Award were discussed. A name was submitted as a recipient of the award at the 2003 Annual Meeting. John Polk made a motion that the award be presented to that person. Nancy Affeltranger seconded the motion which passed unanimously. The Committee approved Joe Saunders' recommendation of the person to present the award. Chip McGimsey volunteered to obtain the plaque for the award. Saucier Award: Discussion of the Saucier Award for interdisciplinary research was deferred until the next Executive Committee meeting.
Best Student Paper Award: To encourage more student participation, Josetta Leboeuf requested the L.A.S. consider an award for the best student paper. After discussion, Chip McGimsey motioned that an award be given at the Annual Meeting for outstanding paper by a non-professional (non-professional being defined as someone not working full-time as an archaeologists). The L.A.S. president will appoint a committee of three at the annual meeting to judge the competition. An one-year membership in the L.A.S. will be awarded the winner. John Polk seconded the motion which passed unanimously. Request for funding for C. B. Moore Volume: Rich Weinstein submitted a request for a contribution toward the printing expenses of the C.B. Moore Volume. David Jeane made a motion that the L.A.S. contribute $500.00. John Polk seconded the motion which was then approved by the Committee. Louisiana Archaeological Conservancy Acquisition of the Montz Site: Marc Duprey informed the Executive Committee that he has prepared a resolution for the Conservancy accepting the last property servitude from the present owners. He gave an update on the site. President Joe Saunders congratulated the LAC on the outstanding job that they are doing.
David Jeane reported that the 2003 Annual Meeting will be held in Baton Rouge on February 7 & 8, 2003 at the new conference center at LSU. There is to be a banquet at the Faculty Club. Dr. Michael B. Collins will be the guest speaker. Among much other work, he is well-known for his lithic work at the Gault Site, a paleo rock shelter on the Rio Grande.
Nancy Affeltranger asked for help in the excavation of an old sawmill building dated c.1830. John Polk announced that as an Bicentennial project, the German roots of St. Charles Parish were being examined. Any information or help for this project would be appreciated. The next Executive Committee meeting will be held in Natchitoches, probably on July 20. President Saunders will announce the exact date and time. Jeff Girard will give a tour of the Fredericks site east of Natchitoches. There was no further business. John Polk made a motion to adjourn, seconded by Chip McGimsey, and President Joe Saunders adjourned the meeting at 2:45 p.m.
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